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Maybe you’re not sold on the need for a disaster recovery plan. Perhaps the perceived risk isn’t enough to really prompt you to take action. Despite how often data disasters happen—whether it’s user error, malware, or a natural disaster—some just don’t see the need or can’t seem to find the time. Just know that the benefits of having a disaster recovery plan are more than just readiness. Here are a few reasons you should consider making a disaster recovery plan that you may not have considered.
Asset and inventory management
The first part of a good backup and recovery plan is thorough documentation, which involves understanding equipment inventory. This is useful for identifying which pieces of equipment you have, which are extra but may come in handy, and which are completely superfluous. Any good IT administrator knows which equipment he or she has and where to find it. That way if there is a problem, whether small or large, spare equipment is quickly accessible. Good asset management also helps prevent employee theft, which can certainly happen at any organization.
How can you successfully manage a network if you don’t know everything about it? Detailed documentation as part of a good backup and recovery plan helps you clearly understand the way a network is functioning, which allows you to remedy issues quickly. So if there’s a simple problem like a busted router or something awful like a server failure, you can handle it. RMM tools are great for this because they can help you document networked equipment automatically. Still, there’s a physical aspect that you shouldn’t ignore. Taking photos of equipment set ups—particularly in server rooms or closest—can be useful as well. Oh, and don’t forget the labels!
Part of your disaster plan involves making sure at least two people can do any one task. This keeps you covered in an emergency, but it doesn’t have to be a full on disaster for task redundancy to be useful. Have you ever had somebody leave on vacation, call in sick, or leave the company abruptly and on poor terms? This can cause huge problems if that person is the only one who can do a critical task. Not only that, but what about less critical tasks? As an example, suppose you need a person to perform a network diagnosis before you can fix something, but only that one person has the capability. If that person is too busy, it can create a bottle neck and you’re sitting around waiting. You could save time if only you could quickly do it yourself.
We mentioned that good documentation can result in better management, but it can also help you identify areas where you could be saving money, particularly if it’s time for a hardware upgrade. Why run three separate servers when you can run three virtual servers on one physical piece of equipment? Your eagle-eye view can help you see where the cost savings might be and where you might be able to go virtual or to the cloud.
Ability to test
How can you test a plan you don’t have? If you have a disaster recovery plan you can run through what would happen in various scenarios, which allows you to see your recovery in action. If you’re an IT provider, this also helps you establish trust with clients who can actually watch your test and see that you can deliver on any promises you’ve made.
Questions to ask yourself:
Start With Backing Up Your Information
There are many companies out there who have not yet come to terms with the importance and efficiency of computer systems. If you have, GREAT! The next step is centralizing that data on a server and maintaining a backup of that data and of the entire server. Since we are talking about Disaster Recovery, I can tell you that a backup on-site is not enough. Saving some files to a Flash drive or tape is not enough any more. Tape drives are not as reliable anymore and a flash drive simply does not cover everything needed. Having a dedicated off site backup procedure in plan with a service like ours provides peace of mind and full backup of every file needed to recover quickly and get you back to making money. We have data centers dedicated to maintaining this data in a safe and secure manner, and if you are worried about the data being transmitted over the internet, don't worry. Our data software transferrs with an encryption specified to you and is above industry standards.
What we can do to stop the headache:
Advanced Computer & Data Communications has over 20 years of experience in preparing for these scenarios. We can help take the stress off you and help you implement a sound Disaster Recovery Plan that could save you thousands and have you back up and running in as soon as hours. We offer:
Advanced Computer & Data Communicatons Inc.
We are not your typical Computer repair company. Most IT companies focus on one area or product. ACD Communications is your one-stop location to meet all your IT needs. We make sure you can come to us for everything from computer repair to security to television services. We only deal with the best . Our personal attitude toward our customers means you don't have to worry about getting the run around or not knowing what to expect. Come see us to find out more.
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1925 Youngstown Road SE
Warren, Ohio 44484